Prevent fraud by applying a visible digital signature to all your outgoing documents
Prevent tampering and fraud by digitally signing all your documents!
Tampering with a PDF file that you send out is extremely easy and happens a lot more than you think! In a recent project, a financial services company checked 100 salary statements from a large HR-temp agency and found that 13 out of the 100 were tampered with!
These digital files are often saved in PDF/A format. Upon opening the file it displays a blue bar at the top that says: “This file claims compliance with the PDF/A standard and has been opened as read-only to prevent modification“.
This gives users a false sense of security, because it does not prevent even a novice user to tamper with that file. This can cause you big problems.
(Want to read how it is done? Click here.)
Certification and authentication of content
When faced with fraud and receive a claim, you have to be able to prove that you sent another version and that was the original. Second, you have to prove that your copy really is a copy from the original!
This can be done when you visual sign the original PDF you send out. You then can always prove that this was the original file and has not been modified.
Any stakeholder outside of your organization — like the financial services company we mentioned — can easily verify the authenticity of the PDF, both visually as well as automated.
Both the signing- and verification function can be automated by integrating them into workflow- and case-management or other business-IT systems.
Sphereon PDF/A conversion and certification
You can use the Sphereon PDF/A conversion and certification service together. You can make sure your documents and data are converted to PDF/A as well as certify them in such a way that you can guarantee their authenticity.
This can be done by certifying both the original document- or data-files, as well as the resulting PDF/A file. And then certify both, together, because by combining the original file and the converted PDF in one digital certification, you can always prove that they belong together and have not been modified.
The Sphereon PDF/A service offers the capabilities to convert a wide range of document formats to a ISO-standard PDF/A format:
- Microsoft Office documents (.docx, .xlsx, pptx, en .doc, xls, ppt)
- PDF documents (.pdf)
- Email messages (.msg, .pst, .mbox, .eml, .emlx)
- AutoCAD drawings (.dwg)
- Text files (.txt, .rtf, .csv, .html, .xml)
- Images files (.tiff, .jpg, .png)
Pricing starting from as low as € 1.200,00 per year.